One of the biggest challenging questions for our clients is…”WHO DO WE INVITE?”
Family? Distant Family? Friends? Distant Friends? Associates? Co-Workers? Classmates?
Each category could probably be filled with several names but then reality sets in and you have to ask yourself, “Do I really want to pay for this person to be at my event?”
Let’s face it! Events can be major investments and if you are funding the event, you start to think twice about what or who you are spending your money on. Here are some key factors to consider when creating “THE GUEST LIST”:
· How often do you speak to each other?
· How often do you spend time together?
· How close is the relationship (work relationship, friendship, etc)
· How long has it been since you have seen them or talk to them?
· Would you experience any guilt or regret if they were not invited?
· Do you celebrate other family events and holidays together?
· Do they turn down or attend other events you host?
The rule of thumb is to remember that you do not need to invite everyone. Your guest list may change repeatedly up until it’s time to mail out your invitations and that’s okay.
Managing the communications with your potential guests may require enlisting the help of an event planner. No one wants to tell Aunt Sue that her new beau cannot accompany her to the event. Or, calling the guest back that modified the RSVP to add all the kids, when the invite was only for one person. A special approach is needed at times when diffusing such fires and experienced event planners are equipped with the talent and the tenacity to complete such tasks.
Whichever way you decide to compile and manage your list, make sure your list includes all the correct information needed to help keep track of your RSVP’s as they come in and at the end, you will know where to send the thank you notes.
For more tips and advice on Guest List etiquette, contact us or visit our website at www.exclusivewedevents.com.
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